WhatsApp is one of the fastest and most effective ways for recruiters to connect with candidates. Consequently, using the right WhatsApp message templates for recruiters can dramatically improve response rates, keep candidates engaged, and ensure smooth communication throughout the hiring process. Moreover, Growthhire’s automation means you simply enter a number and select the stage—no manual typing required.
1. Initial Contact Message
When you reach out for the first time, your message must be professional yet friendly to encourage a response.
Template:
“Hi [Candidate’s Name], I hope you’re well. I came across your profile and believe you’d be an excellent fit for a [Role] at [Company]. Could we schedule a quick 10-minute call this week?”
Why this works:
- Keeps it succinct and respectful.
- Invites dialogue by asking for availability.
- Establishes context immediately.
2. Follow-Up After Initial Call
If you spoke but couldn’t cover all details, follow up promptly to maintain momentum.
Template:
“Hi [Candidate’s Name], thanks for your time earlier. I wanted to recap our discussion about the [Role] at [Company]. Let me know if you have any questions or need more info.”
Why this works:
- Reinforces your interest.
- Provides a clear summary.
- Opens the door for further questions.
(Internal link: Learn how to automate follow-ups with Growthhire’s Outreach Automation tool.)
3. Referral Request from Passive Candidates
When a candidate isn’t actively looking, turn the conversation into a referral opportunity.
Template:
“Hi [Candidate’s Name], thanks for letting me know you’re happy where you are. Would you mind referring any colleagues who might be open to new opportunities? I appreciate your help!”
Why this works:
- Leverages warm networks.
- Keeps the door open for future roles.
- Demonstrates respect for their current situation.
4. Resume Submission Prompt
Once interest is confirmed, prompt a quick resume submission.
Template:
“Hi [Candidate’s Name], it was great talking earlier. Please send me your latest CV so I can forward it to the hiring team today.”
Why this works:
- Creates urgency.
- Clarifies next steps.
- Keeps the process moving smoothly.
5. Job Openings + Referral Offer
When hiring multiple roles, combine sharing with a referral incentive.
Template:
“Hi [Candidate’s Name], we’re hiring for [Position]. If you or someone you know is interested, please let me know. I’ll follow up with the full job details.”
Why this works:
- Encourages both direct applications and referrals.
- Keeps the message brief and actionable.
(Image placeholder: job-opening-whatsapp-template.jpg — alt text: “WhatsApp message template sharing job opening with referral request”)
6. Application Status Update
Regular updates demonstrate professionalism and keep candidates engaged.
Template:
“Hi [Candidate’s Name], a quick update on your application for [Role]. The team is reviewing CVs and we’ll be in touch by [Date].”
Why this works:
- Manages expectations.
- Reduces candidate anxiety.
- Maintains engagement.
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7. Final Offer & Next Steps
When a candidate is selected, clarity and enthusiasm are key.
Template:
“Hi [Candidate’s Name], congratulations! You’ve been selected as our new [Role] at [Company]. I’ll send the official offer document shortly—when can we chat about next steps?”
Why this works:
- Builds excitement.
- Sets up a follow-on conversation.
- Confirms mutual availability.
8. Best Practices & Automation Tips
- Personalise each template with the candidate’s name and role—otherwise, messages feel generic.
- Use Growthhire’s WhatsApp Automation to send the right template at the right stage with one click.
- Track responses in your CRM or ATS so no candidate falls through the cracks.
- Maintain GDPR compliance by securing opt-ins before messaging. (Outbound link: WhatsApp Business API overview).
Frequently Asked Questions
Tuesday–Thursday between 10 am and 12 pm typically see the highest reply rates.
Tuesday–Thursday between 10 am and 12 pm typically see the highest reply rates.
Yes—Growthhire’s templates auto-fill names, roles, and company details before sending.
Final Takeaway
Mastering WhatsApp message templates for recruiters boosts candidate engagement at every hiring stage. By combining clear templates with Growthhire’s automation, you’ll save hours of manual effort and fill roles faster—while keeping every interaction professional and personalised.
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